Skip to main content
A venue is a place at your event — a main hall, a breakout room, a stage. Sessions on the Agenda are held in venues, and a venue can carry an entry gate: bind perks to it and only holders may enter. Find them under Program & venue → Venue in the event navigation.

​
Create a venue

Click Create venue and name it (e.g. “Main hall A”). A venue is created open to everyone; its description and access rules are configured on its page.

​
Who can enter

A venue’s entry gate works exactly like a session’s:
  • No perks selected — the venue is open to everyone.
  • Any perks selected — entry is restricted to attendees holding at least one of them. A ticket that grants the perk opens the door.
The venue’s admit list has two halves:
  1. The venue’s own perks — what you toggle on the venue page. These apply to everyone entering, for any session.
  2. Perks required by the sessions held here — honoured automatically. They appear in the list checked and locked, tagged from the agenda, and they follow the agenda: schedule a gated session into this venue and its perks join the admit list; move it out and they leave.
The agenda-derived half is always computed live from the sessions currently scheduled in the venue — it is never stored separately, so it can’t drift out of date and can’t be edited away by mistake. To change it, change the sessions.

​
Sessions held here

The venue page lists every session scheduled in it. You can unassign a session from here — the session stays on the agenda, just without a venue, and any admit-list perks it brought along follow it out. A session picks its venue on its own page.
The gate works both ways: a session held in a perk-restricted venue inherits the venue’s gate on top of its own perks. Placing an open-to-all session in a VIP-only room makes it VIP-only.

​
Rules to know

  • Venues archive, never delete. Sessions (and, in exhibition mode, booths) reference venues, so a venue is retired rather than removed.
  • An archived venue takes no new sessions, but sessions already scheduled there keep it. Restore the venue to schedule into it again.
  • Gating lives in perks, not in ticket types. The chain is ticket → perk → venue: to make a room VIP-only, bind a perk on the Perks page to the VIP ticket, then select that perk on the venue.
  • Speakers get through the gate automatically — assigning a speaker to a session in a gated venue grants their registration the required perks; see Speakers.
  • Venues double as exhibition halls. If you enable the Exhibition module, booths name a venue as their hall — “Hall A” is the same venue the agenda uses, so both sides speak of the same place.
Model physical access from the venue side, session access from the agenda side. “Only workshop-pass holders may enter Room 3” is a venue gate; “this one session is VIP-only” is a session gate. They compose — you don’t have to pick one.